The purpose of this Request for Proposal (RFP) is to solicit proposals, in accordance with MFA’s Procurement Policy, from qualified applicants, which by reason of their skill, knowledge, and experience are able to furnish services for MFA in connection with the program for which they are applying (“Offerors”).
All Offeror proposals must be received for review and evaluation by MFA by 4 p.m. Mountain Time on the deadline of the proposal outlined in Part II Section 9, Timeline of the RFP. Proposals shall be in sealed envelopes marked “Proposal to Offer Services and list the name of the program being applied for”
Submit proposals to:
Community Development Department
New Mexico Mortgage Finance Authority
344 Fourth Street, SW
Albuquerque, NM 87102
Proposals may be delivered by mail, other shipping service or by hand. Facsimile or electronic transmissions will not be accepted. Proposals received after the proposed due date outlined in the timeline will not be considered for funding.
All interested Offerors must attend a mandatory RFP training in order to apply. The training is scheduled for April 26, 2018 from 1:00pm to 4:00pm in MFA’s board room located at 344 4th Street SW, Albuquerque, NM 87102. The date is posted on MFA’s website and is also located in Section 9, Timeline of this proposal. Pre-registration is required. Follow the RFP Training link below to complete your registration.
Questions pertaining to this RFP and application must be submitted via MFA’s website. The FAQ will open the day after the RFP is issued and will close two days prior to the RFP due date. To submit your questions, follow the RFP's FAQ link below. Scroll down to the “Ask a question” section, enter your name, email address, and type your question in the “Question” box, enter 2 words in the CAPTCHA box and click “Send my question”. MFA will make every attempt to answer questions within 2 business days.
The DOE, WAP reduces heating and cooling costs for low-income families who fall under the DOE income guidelines of 200 percent of the poverty income level, particularly for the elderly, people with disabilities, and children, by improving the energy efficiency of their homes while ensuring their health and safety. Households receiving SSI or TANF automatically qualify for the NM Energy$mart Program. The NM Energy$mart Program weatherizes single family homes, mobile homes, and multifamily structures for income qualified households. The program is governed through federal code 10 CFR 440. Details of the rules and regulations can be accessed in the link below:
The program is a unit-based program that requires agencies to weatherize a specific number of homes in their assigned territory. The number of homes is based on a formula that details how many homes must be weatherized in each specific county and pueblo. The year end per unit average must not exceed $6,000. Each home/unit must have an energy audit performed using the DOE approved National Energy Audit Tool (NEAT), and/or Mobile Home Energy Audit (MHEA). For multifamily structures an audit using the Targeted Retrofit Energy Auditing Tool (TREAT) software must be performed. A separate source of funding for training is provided by the DOE to ensure the accuracy of audits and the quality of work that is performed in the homes. Upon completion of the audit and weatherization on a home/unit a certified final inspector is responsible for ensuring that the assessment and work done, meet the DOE standards.
In addition to the technical aspect of the program, a service provider must have the capability of providing, at a minimum, the scope of work for the programmatic/administration activities listed below:
- Sound and solid fiscal resources
- Budget approved by MFA for program funds
- A production schedule of the units required to be weatherized
- Ability to provide outreach to target income group to be served
- Staff capable of completing applicant intake procedures
- Adequate field capacity to meet production goals
There are several program standards for the NM Energy$mart Program. All information can be obtained in the documents listed below:
- DOE Weatherization Federal Regulations: 10 CFR 440: https://www.ecfr.gov/cgi-bin/text-idx?c=ecfr;sid=23fe3d3cfcc461955f6c730af864c7c7;rgn=div5;view=text;node=10%3A188.8.131.52.24;idno=10;cc=ecfr
- WAP Program Notices: http://www.waptac.org/Rules-0024amp;-Guidance/Program-Guidance.aspx
- New Mexico State Plan for DOE weatherization: http://www.housingnm.org/assets/content/CommunityDev/EnergySmart/Master_File.2017.pdf
- MFA’s Administrative Program Manual: http://www.housingnm.org/assets/content/CommunityDev/EnergySmart/2018_AdminProgramandFieldManual_WAP.pdf
Technical standards and specifications for the program are found in the NM Energy$mart Technical Standards, and the Standard Work Specifications.
- NREL Standard Work Specifications (SWS): https://sws.nrel.gov/
- NM Energy $mart Technical Standards: http://www.housingnm.org/assets/content/CommunityDev/EnergySmart/Technical_Standards_2017.pdf
Offerors are expected to be familiar with the compliance codes below:
- IRC: http://www.constructionbook.com/2015-icc-international-residential-code-irc-one-two-family-dwellings-3100l15/2015-international-residential-code/?EPC=886Y
- ASHRAE 62.2-2016: https://www.techstreet.com/standards/ashrae-62-2-2016?product_id=1912839
- ANSI Uniform Mechanical Code: http://iapmomembership.org/index.php?page=shop.product_details&flypage=flypage_iapmo.tpl&product_id=156&category_id=25&option=com_virtuemart&Itemid=3&vmcchk=1&Itemid=3
- BPI Technical Standards: http://www.bpi.org/standards_approved.aspx
- NFPA: http://www.nfpa.org/
Please note that the use of subcontractors must be clearly explained in the proposal and quality assurance monitoring must be noted. The Offeror will be fully responsible for the entire performance, which will be required to follow the NREL’s SWS whether or not subcontractors are used.