Financial Management - Fiscal Oversight

Part III 4. B. - Financial Management - Fiscal oversight:  This section request "proof of periodic approval of financial statements by the board of directors."  Our financial statements are presented to the Board at each board meeting for their review and acceptance but is not an "action" item that requires a formal Resolution. If they do not "approve" of the financial statements, then it would be documented is the minutes as such. Our Board Agenda and Minutes reflect the presentation of the financials to the Board. Will a copy of the Board Agenda and/or Minutes be acceptable as "proof"?Part III 4. C. - Financial Management - Checks and Balances:  We have a Board approved Account Policy Manual that address this requirement that is 109 pages long.  The Overview section of this manual is 6 pages long and identifies the objectives of sound fiscal management addressed in the RFP.  Do we need to include the entire Policy Manual (109 pages) along with the Board approved Resolution adopting the Policy or will the 6 page Overview section suffice (I'm trying to save some trees)?